While many prefer face-to-face meetings, virtual meetings are a popular part of today’s business environment. It is essential, however, to remember certain things when you’re conducting these meetings.
Etiquette is essential during virtual meetings and should be taken into consideration, as it would be in any face-to-face meeting. This may seem apparent, but many people think of virtual meetings as more relaxed and laid-back than face-to-face ones, which is not always the case.
Here are a few additional tips that can help you carry out more efficient and professional virtual meetings.
1. Be prepared
Preparedness is vital for any meeting, virtual or not. When you’re conducting a virtual meeting, it can be easy to forget who your audience is. You want to ensure that the information you’re presenting is appropriate for each participant.
You also want to be sure that you have given everyone the information they need to access the meeting, such as passwords, URLs or call-in numbers. You certainly do not want to be left with no attendees because people could not access the meeting.
2. Engage participants
Virtual meetings can quickly become very stiff if you don’t have a relationship with the person on the other end of the meeting. Rather than just leaping right into the task at hand, try going around and allowing all of the meeting’s participants to introduce themselves.
Although it might feel like freshman orientation all over again, having everyone go around and share the highlight of his or her weekend or some other little tidbit, can serve as a huge icebreaker.
3. No side conversations
Side conversations can be extremely distracting to all participants, even if you’re not on screen at the moment. Not only can side conversations grab the concentration of the presenter, it can distract other attendees and deter from the point of the meeting.
Virtual meetings are excellent assets and there are many ways to ensure that you are conducting them in a professional and interesting manner. If you’d like to take a look at more suggestions for conducting virtual meetings, check out this Inc. article.